CITY OF JEFFERSON, TEXAS
REGULAR CITY COUNCIL MEETING
305 E. AUSTIN STREET
TUESDAY, AUGUST 16, 2022 @ 5:30 P.M.
Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, August 16, 2022 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on the meeting notice. Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.
- CALL TO ORDER – MAYOR
- PLEDGE OF ALLEGIANCE
- WELCOME GUESTS AND VISITORS
Public Comments – Limited to citizens and business owners of the City of Jefferson, must sign up in advance on the list and must limit to 3 minutes conversation. Jefferson City Council may ask questions but shall not discuss items that are not on the agenda. On a subject that is not on the agenda a person may add an item to a future City Council Agenda by contacting City Hall a minimum of 5 days prior to a regular City Council Meeting
5. MAYOR’S COMMENTS
a. Stop sign/street sign lists
b. Hot Tax account funding
a. Cafeteria Plan – Ron Fischer, Colonial Life
b. NETMWD Quarterly Report – George Otstott
7. CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)
a. Consider and/or approve monthly financial reports
b. Consider and/or approve Greg & Ginger Pope’s application for building permit. (106 E. Whelan St.
c. Consider and/or approve Steven Shaw’s application for building permit. (502 Taylor St.)
d. Consider and/or approve Chris Blackburn application for building permit. (210 E. Henderson St.)
e. Consider, discuss and/or approve hiring Kimberly Henderson to fill the Administrative Assistant Position at the rate of $16.35 per hour ($34,000.00 per year) to be effective August 22, 2022.
f. Consider and/or approve Interlocal Contract for City 9-1-1 Database Maintenance with The East Texas Council of Governments
g. Consider and/or approve the participation agreement between the City of Jefferson and Marion County, for the Community Development and Revitalization Local Hazard Mitigation Planning Program Grant.
h. Consider and/or approve Engagement Letter from McMinn, Pope, Woodfin & Shaw, P.C., expanding the financial audit for Fiscal Year Ending September 30, 2021 to a single audit.
8. ACTION ITEMS
a. Consider, discuss and/ or approve entering into record the tax assessors certified appraisal roll
b. Consider, discuss and/or approve entering into record the anticipated 2022 collection rate
c. Consider, discuss and/or approve the proposed 2022 Tax Rate
d. Consider, discuss and/or approve setting a date for the Fiscal Year 2022/2023 Budget Hearing
e. Consider, discuss and/or approve setting a date for the 2022 Tax Rate Hearing
f. Consider, discuss and/or approve SPI’s recommendation of award for the 2022 Pavement Rehabilitation Program.
g. Consider, discuss and/or approve Longview Lights quote for $7,380.00 to replace the lights on the train trussell.
h. Consider, discuss and/or approve Revised Ordinance No. 2016-07-01: An Ordinance Establishing and Fixing the Duties of a City Planning and Zoning Commission within the City of Jefferson, Texas
9. DISCUSSION ITEMS
a. Discussion and follow up on June 21, 2022 public comment from Marcia Thomas on possible options on what the City can do to help address the large hole on the back side of her building (112 Vale Street).
b. Core Team Update – Ald. Moore
10. EXECUTIVE SESSION
The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above, as authorized by the Texas Government Code.
a. Section 551.071 – Consultation with an Attorney (RG3 Lawsuit)
b. Section 551.072 – Deliberations concerning Real Property
c. Section 551.073 – Deliberations concerning gifts/donations
d. Section 551.074 – Deliberations concerning Personnel Matters:
e. Section 551.076 – Deliberation concerning Municipal Security
f. Section 551.087 – Economic Development
11. POST-EXECUTIVE SESSION ACTION ITEMS
a. Return to Open Session and take action as a result of discussions in preceding:
Agenda Item 10a pursuant to Texas Government Code 551.071 Consultation with an Attorney (RG3 Lawsuit)
Certificate of Posting
I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the day of August 12, 2022, at 4:00 p.m. and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.
Melissa Boyd, City Secretary
ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.