CITY OF JEFFERSON, TEXAS
REGULAR CITY COUNCIL MEETING
305 E. AUSTIN STREET
TUESDAY, NOVEMBER 15, 2022 @ 5:30 P.M.
Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, November 15, 2022 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on the meeting notice. Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.
- CALL TO ORDER – MAYOR
- PLEDGE OF ALLEGIANCE
- WELCOME GUESTS AND VISITORS
Public Comments – Limited to citizens and business owners of the City of Jefferson, must sign up in advance on the list and must limit to 3 minutes conversation. Jefferson City Council may ask questions but shall not discuss items that are not on the agenda. On a subject that is not on the agenda a person may add an item to a future City Council Agenda by contacting City Hall a minimum of 5 days prior to a regular City Council Meeting
a. JEDCO Quarterly Update – Bubba Haggard
b. FOJA Quarterly Update – Sharon Goolsby
c. 2021 Financial Audit – Jordan Shaw, McMinn, Pope, Woodfin & Shaw, P.C.
- CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)
a. Consider and/or approve Monthly Financial Reports
b. Consider and/or approve Quarterly Financial Reports
c. Consider and/or approve September 20, 2022 Regular Council meeting minutes
d. Consider and/or approve September 28, 2022 Special Council meeting minutes
e. Consider and/or approve October 5, 2022 Special Council meeting minutes
f. Consider and/or approve October 18, 2022 Regular Council meeting minutes
g. Consider and/or approve November 1, 2022 Special Council meeting minutes
h. Consider and/or approve 2021 Financial Statement Audit from McMinn, Pope, Woodfin & Shaw, P.C.
i. Consider and/or approve the Jefferson Cruise Night Event Application to be held on March 4, 2023; April 1, 2023; May 6, 2023; June 3, 2023, July 1, 2023, August 5, 2023, September 2, 2023 and October 7, 2023
j. Consider and/or approve hiring Alvin Williams in the Public Works Department at the rate of $12.00 per hour to be effective November 16, 2022.
k. Consider and/or approve Danny and Dawn Smiths Application for Building permit (401 S. Line)
- ACTION ITEMS
a. Consider, discuss and/or approve Laquisha Brown to clear a portion of W. Broadway to allow her access to her property located on W. Broadway consisting of Parcel 18791, Block 14, Lots 10-12.
b. Consider, discuss and/or approve entering into a 60-month lease agreement with Ricoh USA on a new copier for city hall for $192.61 per month to be charged to office equipment maintenance and authorizing the Mayor to sign on behalf of the City.
c. Consider, discuss and/or approve entering into a 36-month lease agreement with Right Click Plus, LLC for $153.00 per month plus a onetime set up fee of $142.19 to be charge to office equipment maintenance, to upgrade the telephone system to the Cloud in city hall and authorizing the Mayor to sign on behalf of the City.
d. Consider, discuss and/or approve holidays for the 2023 City of Jefferson Holiday Schedule
- DISCUSSION ITEMS
a. City Dilapidated Houses/Buildings and need for Building Inspector – Chief Perez
b. Purchase of new PD vehicle(s) – Chief Perez
c. Mass Communication Network – Chief Perez
d. Back the Badge Nov. 20th – Chief Perez
- EXECUTIVE SESSION
The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above, as authorized by the Texas Government Code.
a. Section 551.071 – Consultation with an Attorney
b. Section 551.072 – Deliberations concerning Real Property
c. Section 551.073 – Deliberations concerning gifts/donations
d. Section 551.074 – Deliberations concerning Personnel Matters:
e. Section 551.076 – Deliberation concerning Municipal Security
f. Section 551.087 – Economic Development
10. POST-EXECUTIVE SESSION ACTION ITEMS
Certificate of Posting
I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the day of November 11, 2022, at 4:30 p.m. and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.
Melissa Boyd, City Secretary
ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.