CITY OF JEFFERSON, TEXAS
REGULAR CITY COUNCIL MEETING
305 E. AUSTIN STREET
TUESDAY, MARCH 21, 2023 @ 5:30 P.M.
Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, March 21, 2023 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on the meeting notice. Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.
- CALL TO ORDER – MAYOR
- PLEDGE OF ALLEGIANCE
- WELCOME GUESTS AND VISITORS
Public Comments – Limited to citizens and business owners of the City of Jefferson, must sign up in advance on the list and must limit to 3 minutes conversation. Jefferson City Council may ask questions but shall not discuss items that are not on the agenda. On a subject that is not on the agenda a person may add an item to a future City Council Agenda by contacting City Hall a minimum of 5 days prior to a regular City Council Meeting
- PROCLAMATION – April: Sexual Assault Awareness Month (SAAM)
- MAYORS COMMENTS
a. County approved Earth Week as April 21 – 30, 2023
b. Elected and appointed office roster
a. Gene Keenon, Republic Services: Presentation to the Jefferson Volunteer Fire Department
- CHIEF OF POLICE UPDATE AND AWARD PRESENTATION
a. Quarterly Updates
b. Recognition and Award for the 2022 Officer of the Year
- CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)
a. Consider and/or approve February 21, 2023 Regular Council meeting minutes
b. Consider and/or approve March 7, 2023 Special Council meeting minutes
c. Consider and/or approve Monthly Financial Reports.
d. Consider and/or approve the 41st Candlelight Tour of Homes event application for November 30, December 1st, 2nd, 7th, 8th, & 9th
e. Consider and/or approve the Children’s Egg Hunt at Lion’s Club Park event application for April 8, 2023.
f. Consider and/or approve transferring the 2nd tranche payment of the American Rescue Plan Act Funds of $237,723.93 from the Consolidated Cash bank account to the Grants bank account.
g. Consider and/or approve to accept and deposit $3,514.19 received from the Comptroller of Public Accounts Opioid Abatement Trust Fund to address opioid-related harms in the community, in accordance with Section 403.506(c)(1), Texas Government Code.
h. Consider, discuss and/or approve the Certification of the Annual PHA Plan for fiscal year 2023 of the Jefferson Housing Authority.
i. Consider and/or approve the adoption of a Law Enforcement Explorer Post associated with the Boy Scouts of America, to be hosted and maintained by the Jefferson Police Department
- ACTION ITEMS
a. Consider, discuss and/or approve Jedco proceeding with the Letter of Intent to enter into an Agreement to purchase approximately 16.507 acres of land for $285,000 and Authorize Jedco’s President to execute the Agreement and the expenditure of $15,000 earnest money upon execution of the contract.
b. Consider, discuss and/or approve reimbursement of $10,500.00 to Bill Davis for cement work at the end of Houston Street.
c. Consider, discuss and/or approve a Rate Increase related to CenterPoint GRIP.
d. Consider, discuss and/or approve the Public Utility Commission of Texas Telecommunication Right-Of-Way Rates for 2023 as allowed on 2023 the Consumer Price Index Adjustment to Municipal Telecommunications Right-Of-Way Access Line Rates.
e. Consider, discuss and/or approve Amendment No. 4 Consultant Services Agreement between the City of Jefferson and MuniServices, LLC, for Sales Tax Compliance Review Services and Local Occupancy Tax Program Audit and Administration Services to amend the agreement to extend the term for an additional 1-year period through April 19, 2024, amend the consultant contingency fee from 30% to 35%, and amend the return filed for each lodging property from $11.00 to $12.00 each.
f. Consider, discuss and/or approve the purchase of a police vehicle with equipment not to exceed $60,000.00.
g. Consider and/or approve parking enforcement efforts of the downtown area to increase safety and obedience of parking as it relates to the Texas Transportation Code(s) and like Code(s)/ City Governing Ordinances, and to be executed and enforced by the Jefferson Police Department.
h. Consider, discuss and/or approve the use of the Transportation Center for a Candidate Forum including the candidates for City Council, School Board, etc. on Thursday, April 20th, 2023 with waiver of facility rental fees.
i. Consider, discuss and/or approve Earth Day dumpster locations and workers on Saturday, April 22, 2023 from 8am until 5pm or until dumpsters are full.
- DISCUSSION ITEMS
a. Strategic Plan Core Team Update – Ald. Moore, Ald. Thomas, and Sec. Boyd
- EXECUTIVE SESSION
The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.
a. Section 551.071 – Consultation with an Attorney
b. Section 551.072 – Deliberations concerning Real Property
c. Section 551.073 – Deliberations concerning gifts/donations
d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee) Administrative Assistant
e. Section 551.076 – Deliberation concerning Municipal Security
f. Section 551.087 – Economic Development
- POST-EXECUTIVE SESSION ACTION ITEMS
Certificate of Posting
I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the day of March 17, 2023, at 5:30 p.m. and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.
Melissa Boyd, City Secretary
ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.