CITY OF JEFFERSON, TEXAS
REGULAR CITY COUNCIL MEETING
305 E. AUSTIN STREET
TUESDAY, MAY 16, 2023 @ 5:30 P.M.
Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, May 16, 2023 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on the meeting notice. Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.
- CALL TO ORDER – MAYOR
- PLEDGE OF ALLEGIANCE
- WELCOME GUESTS AND VISITORS
Public Comments – Limited to citizens and business owners of the City of Jefferson, must sign up in advance on the list and must limit to 3 minutes conversation. Jefferson City Council may ask questions but shall not discuss items that are not on the agenda. On a subject that is not on the agenda a person may add an item to a future City Council Agenda by contacting City Hall a minimum of 5 days prior to a regular City Council Meeting
- CANVASSING OF ELECTION
a. Consider and/or Approve Canvassing of Election Results of May 6, 2023 Election for Alderman Ward 1, Alderman Ward 2 and Alderman Ward 3
- CERTIFICATION AND SWEARING IN OF ALDERMEN
a. Present Certificate of Election to declared candidates elect and swearing in of
Alderman Ward 1 – Charles “Bubba” Haggard, Alderman Ward 2 – Ray Hengst, and
Alderwoman Ward 3 – Robin Moore
- MAYORS COMMENTS
a. JEDCO, Tourism, and Planning and Zoning spring nominations
b. City Hall Update
a. Diamond Don Empire 2023 Calendar of Events – Francene DePrez
- CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)
a. Consider and/or approve April 18, 2023 Regular Council meeting minutes.
b. Consider and/or approve Monthly Financial Reports.
c. Consider and/or approve a Resolution for Official Action to Authorize Individuals to sign checks on behalf of the City of Jefferson.
d. Consider and/or approve a Resolution Amending Authorized Representatives for TEXPOOL.
e. Consider and/or approve a Resolution designating authorized signatories for contractual documents and documents for requesting funds pertaining to the Texas Community Development Block Grant Program (TxCDBG) Contract Number 7220211.
f. Consider and/or approve the Jefferson Salutes America event application to be held on July 4th, 2023.
g. Consider and/or approve the Golf Cart Challenge parade event application to be held on August 18th, 2023.
h. Consider and/or approve the Jefferson Antique Tractor Show/Parade event application to be held on September 15th and 16th, 2023.
i. Consider and/or approve Larry Bakers application for building permit. (602 E. Walker Street).
j. Consider and/or approve Joe McDonnell’s application for building permit to expand the sidewalk at 105 S. Vale St.
k. Consider and/or approve Jefferson Independent School District application for sign permit located at the corner of East Whelan Street and HWY 59 with waiver of application fee.
l. Consider and/or approve O’Reilly Auto Enterprises application for Pole Sign Permit. (450 S. Walcott St.)
m. Consider and/or approve O’Reilly Auto Enterprises application for Building Sign Permit (450 S. Walcott St.)
n. Consider and/or approve budget amendment to transfer $16,624.33 from Water Sewer Misc. 17-4390-00-00 to Water Sewer Legal & Accounting 17-5340-00-00 for legal fees associated with the RG3/Act settlement.
o. Consider, discuss, and/or approve the use of the American Rescue Plan Act (ARPA) Funds for the amount of $26,903.66 to be used to cover CDBG Sewer Project 7220211 non-allowed CDBG expenses.
p. Consider and/or approve the renewal of the City of Jefferson franchise agreement with Centerpoint Energy through Ordinance # 2023-05-02, GRANTING TO CENTERPOINT ENERGY RESOURCES CORP., DBA CENTERPOINT ENERGY TEXAS GAS OPERATIONS, THE RIGHT, PRIVILEGE AND FRANCHISE TO CONSTRUCT, INSTALL, EXTEND, REMOVE, REPLACE, ABANDON, OPERATE AND MAINTAIN ITS FACILITIES WITHIN THE PUBLIC RIGHTS-OF-WAY OF THE CITY OF JEFFERSON, TEXAS FOR THE TRANSPORTATION, DELIVERY, SALE, AND DISTRIBUTION OF NATURAL GAS; CONTAINING OTHER PROVISIONS RELATING TO THE FOREGOING SUBJECT; PROVIDING FOR SEVERABILITY AND PROVIDING AN EFFECTIVE DATE.
- ACTION ITEMS
a. Consider, discuss, and/or approve a Resolution Supporting the City of Jefferson’s application to the Texas Department of Transportation’s (TXDOT) 2023 Transportation Alternatives Set-Aside (TA) Call for Projects.
b. Consider, discuss, and/or approve Memorandum of Understanding concerning Jefferson becoming a Music Friendly Community through the state of Texas Presented by Colleen Taylor & Missy Baldwin
c. Consider, discuss, and/or approve the following as it relates to the 2023 Street maintenance program:
- Finalize list of streets to get bids on for all wards for 2023 initiative
2. Approve posting of bids in the paper and online
(Tabled from April 18, 2023 Regular Meeting)
d. Consider, discuss, and/or approve a date and time for Quiet Zone Committee meeting.
e. Consider, discuss and/or approve a Petition, Resolution, and Deed Without Warranty to declare a portion of an abandoned alley located between Lots 3 and 4 in Block 3 of the Alley Addition of the City of Jefferson to be abandoned and closed and to convey Tract 1 of said alley containing approximately 523 square feet for the sum of $52.30 to David W. and Deborah S. Robertson by deed without warranty.
f. Consider, discuss and/or approve a Petition, Resolution, and Deed Without Warranty to declare a portion of an abandoned alley located between Lots 3 and 4 in Block 3 of the Alley Addition of the City of Jefferson to be abandoned and closed and to convey Tract 2 of said alley containing approximately 1437 square feet for the sum of $143.70 to RLM Series 1, a designated series of RL Montgomery Real Estate Holdings, LLC by a deed without warranty.
g. Consider, discuss and/or approve a Petition, Resolution, and Deed Without Warranty to declare a portion of Benners Street between Block 12 & 13, Speake Street between Block 13 & 24, and Friou Street between Block 24 and 23 and portions of alleys located in Block 12 between Lots 4-9, Block 13 between Lots 1-6 and 7-12, Block 13 between Lots 3,4,10, & 9, Block 24 between lots 1-4 and 9-12, Block 24 between Lots 3,4,9 & 10, Block 23 between Lots 1-6 and 7-12, and Block 23 between Lots 3,4,9, & 10 of the Alley Addition of the City of Jefferson to be abandoned and closed and to convey said streets and alleys containing approximately 69,696 square feet for the sum of $6,969.60 to Livewell Enterprises, LLC by a deed without warranty.
- DISCUSSION ITEMS
a. Strategic Plan Core Team Update – Ald. Moore, Ald. Thomas, and Sec. Boyd
b. Discussion on derelict manufactured home and lot located at approximately 903 N Alley St. as to possible actions that may be taken by the City.
c. Discuss annexation for the City of Jefferson
- EXECUTIVE SESSION
The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.
a. Section 551.071 – Consultation with an Attorney
b. Section 551.072 – Deliberations concerning Real Property
c. Section 551.073 – Deliberations concerning gifts/donations
d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee (Administrative Assistant Position)
e. Section 551.076 – Deliberation concerning Municipal Security
f. Section 551.087 – Economic Development
- POST-EXECUTIVE SESSION ACTION ITEMS
a. Consider, discuss, and/or approve Administrative Assistant Position
Certificate of Posting
I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the day of May 12, 2023, at 4:30 p.m. at 102 N. Polk St. and 5:25 p.m. on the City Website and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.
Melissa Boyd, City Secretary
ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.