CITY OF JEFFERSON, TEXAS
REGULAR CITY COUNCIL MEETING
305 E. AUSTIN STREET
TUESDAY, JULY 18, 2023 @ 5:30 P.M.
Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, July 18, 2023 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on the meeting notice. Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.
- CALL TO ORDER – MAYOR
- PLEDGE OF ALLEGIANCE
- WELCOME GUESTS AND VISITORS
Public Comments – Limited to citizens and business owners of the City of Jefferson, must sign up in advance on the list and must limit to 3 minutes conversation. Jefferson City Council may ask questions but shall not discuss items that are not on the agenda. On a subject that is not on the agenda a person may add an item to a future City Council Agenda by contacting City Hall. The deadline for an item to be placed on an agenda with all corresponding documents for consideration is 5pm the Wednesday before the regularly scheduled meeting. While civil public criticism is not prohibited; disorderly conduct or disturbance of the peace as prohibited by law shall be cause for the chair to terminate the offender’s time to speak.
5. MAYORS COMMENTS
a. Budget cycle
b. Agenda Item Deadlines
c. Street work and city ROW’s (Right of Ways)
d. TXDOT meeting concerning deaths and speed limits on Hwy 59 to be hosted by Mayor Baker & Judge LaFleur
a. Tourism quarterly update – Colleen Taylor
b. JEDCO quarterly update – Jamey Parsons
c. NETMWD Quarterly Report – George Otstott and Wayne Owen, (General Manager)
d. 2022 Financial Audit – Jordan Shaw, McMinn, Pope, Woodfin & Shaw, P.C.
7. CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)
a. Consider and/or approve June 27, 2023 Special Council meeting minutes.
b. Consider and/or approve July 6, 2023 Special Council meeting minutes.
c. Consider and/or approve Monthly Financial Reports.
d. Consider and/or approve Quarterly Financial Reports.
e. Consider and/or approve appointment of Karen Jones to calculate tax rates.
f. Consider and/or approve hiring David Youngblood in the Street Department to begin July 24, 2023 at a rate of $12.00 per hour.
g. Consider and/or approve Thomas Abernathy’s application for building permit. (605 E. Walker St.)
h. Consider and/or approve Alan Minneman’s application for building permit. (405 W. Douglas St.)
i. Consider and/or approve Diana Peloquin’s application for building permit. (310 S. Friou St.)
j. Consider and/or approve Nicole Blakely’s application for building permit. (1009 South Line St.)
k. Consider and/or approve David Doriot’s application for building permit. (1105 S. Line St.)
l. Consider and/or approve the revised Engagement Letter from McMinn, Pope, Woodfin & Shaw P.C. Certified Public Accounts, on the financial audit for Fiscal Year Ending September 30, 2022.
m. Consider and/or approve the 2022 Financial Statement Audit from McMinn, Pope, Woodfin & Shaw, P.C.
8. ACTION ITEMS
a. Consider, discuss, and/or approve the Jefferson Jeep Jam event application to be held on August 25th & 26th, 2023.
b. Consider, discuss, and/or approve Jeff Sofich’s request to clear underbrush of the lots on West Camp Street across from his lots, at no cost to the City.
c. Consider discuss, and/or approve the 2024 TMRS Employee Retirement Plan City Contribution Rate of .76%
d. Consider, discuss, and/or approve advertising for a request for qualifications (RFQ) for architectural services for a new city hall per Ald. Haggard request.
e. Consider, discuss and/or approve setting dates and times for the 2023/2024 budget workshops in addition to process discussion and Council expectations.
f. Consider, discuss and/or approve paying Administrative Leave in lieu of a vacation day for City Hall being closed on Friday, June 16, 2023.
9. DISCUSSION ITEMS
a. Strategic Plan Core Team Update – Ald. Moore, Ald. Thomas, and Sec. Boyd
b. Update: Marion County Health and Resource Coalition – Will Thomas
c. Review and discuss Council Initiative list and assign primes for each – Mayor Baker
d. Discuss current options for City Hall structure and new facility per Mayor’s request.
10. EXECUTIVE SESSION
The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.
a. Section 551.071 – Consultation with an Attorney
b. Section 551.072 – Deliberations concerning Real Property
c. Section 551.073 – Deliberations concerning gifts/donations
d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee)
e. Section 551.076 – Deliberation concerning Municipal Security
f. Section 551.087 – Economic Development
11. POST-EXECUTIVE SESSION ACTION ITEMS
Certificate of Posting
I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the 14th day of July 2023, at 4:30 p.m. and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.
Melissa Boyd, City Secretary
ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, Quiet Zone, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.