CITY OF JEFFERSON, TEXAS
REGULAR CITY COUNCIL MEETING
305 E. AUSTIN STREET
TUESDAY, OCTOBER 17, 2023 @ 5:30 P.M.
Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, October 17, 2023 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on the meeting notice. Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.
- CALL TO ORDER – MAYOR
- PLEDGE OF ALLEGIANCE
- WELCOME GUESTS AND VISITORS
Public Comments – Must sign up in advance on the list and must limit to 3 minutes conversation. Jefferson City Council may ask questions but shall not discuss items that are not on the agenda. On a subject that is not on the agenda a person may add an item to a future City Council Agenda by contacting City Hall. The deadline for an item to be placed on an agenda with all corresponding documents for consideration is 5pm the Wednesday before the regularly scheduled meeting. While civil public criticism is not prohibited; disorderly conduct or disturbance of the peace as prohibited by law shall be cause for the chair to terminate the offender’s time to speak.
a. Domestic Violence Awareness Month 2023
b. Paul’s Methodist Church Day Sunday: October 29, 2023
- MAYORS COMMENTS
a. Townhall on Wednesday, Nov 1st, 6 pm at Transportation Center to discuss potential move of City Hall to the ISD Primary School
b. Alley St paving by Union Pacific Railroad
c. Update on Water Meter project
d. TXDOT update on Hwy 59 speed limits
a. Texas Water Development Board NFIP & Floodplain Mgmt programs – Jasmine Ferrell & Kate DeGennaro
b. JEDCO quarterly update – Raymond Sanders
c. Colonial Life – Ron Fischer
- CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)
a. Consider and/or approve September 19, 2023 Regular Council meeting minutes.
b. Consider and/or approve October 2, 2023 Special Council meeting minutes
c. Consider and/or approve Monthly Financial Reports.
d. Consider and/or approve Quarterly Financial Reports.
e. Consider and/or approve the Annual Christmas Parade event application to be held on November 25, 2023.
f. Consider and/or approve PhyNet Jefferson Clinic’s application for sign permit. (219 N. Polk St.)
g. Consider and/or approve Engagement Letter from Ritcheson, Lauffer & Vincent, P.C.to provide Legal Services.
h. Consider and/or approve City of Jefferson Cafeteria Plan extension of the 2023 benefits to be from October 15, 2023 through December 31, 2023 – Sponsored by Colonial Life
i. Consider and/or approve the adoption of the new City of Jefferson Texas Cafeteria Plan document for the upcoming plan year effective date January 1, 2024 – December 31, 2024 – Sponsored by Colonial Life.
j. Consider and/or approve the revised 2022/2023 employee pay raises as presented on the Fiscal Year 2023/2024 approved budget
k. Consider and/or approve Ordinance No. 2023-9-4 APPROVING THE AGREEMENT BETWEEN THE CITY OF JEFFERSON AND THE STATE OF TEXAS DEPARTMENT OF TRANSPORTATION FOR THE MAINTENANCE, CONTROL, SUPERVISION, AND REGULATION OF CERTAIN STATE HIGHWAYS AND/OR PORTIONS OF STATE HIGHWAYS IN THE CITY OF JEFFERSON AND PROVIDING FOR THE EXECUTION OF SAID AGREEMENT; AND DECLARING AN EMERGENCY. Tabled from 9/19/23 regular meeting.
l. Consider and/or approve a Resolution 2023-9-1 APPROVING THE AGREEMENT BETWEEN THE CITY OF JEFFERSON AND THE STATE OF TEXAS DEPARTMENT OF TRANSPORTATION FOR THE MAINTENANCE, CONTROL, SUPERVISION, AND REGULATION OF CERTAIN STATE HIGHWAYS AND/OR PORTIONS OF STATE HIGHWAYS IN THE CITY OF JEFFERSON AND PROVIDING FOR THE EXECUTION OF SAID AGREEMENT; AND DECLARING AN EMERGENCY. Tabled from 9/19/23 regular meeting.
- ACTION ITEMS
a. Consider, discuss, and/or approve 124 E. Austin Partners, LLC Application for Building Permit with Variance Request. (Fence in rear of 124 E. Austin St.)
b. Consider, discuss, and/or approve Kellie Morris’s application for building permit. (409 Polk St.)
c. Consider, discuss, and/or approve indefinite Medical Leave of Absence for Mike Martin, City Attorney – City of Jefferson.
d. Consider, discuss, and/or approve hiring of Barry Wallace, Upshur County Asst. DA, to the position of Interim City Attorney – City of Jefferson for an indefinite timeline to coincide with current City Attorney’s Leave of Absence.
e. Consider, discuss, and/or approve construction completion and payment of final contractor pay application in conjunction with TxCDBG project no. 7220211 (Grant Funds: $39,993.33 Local (City) Funds: $39,749.35)
f. Consider, discuss, and/or approve the use of the American Rescue Plan Act (ARPA) Funds for the amount of $39, 749.35 to be used to cover CDBG Sewer Project 7220211 to local funds.
g. Consider, discuss, and/or approve allowing the Quiet Zone Committee to add more members via application process.
h. Consider, discuss, and/or approve proposal for services from General Code/Franklin legal publishing system for the City of Jefferson Municipal Code of Ordinances.
i. Consider, discuss, and/or approve terminating the contract between MuniCode/Civic Plus and the City of Jefferson by providing 60 day written notice.
j. Consider, discuss, and/or approve increases in water rates through Ordinance # 2023-10-1
- DISCUSSION ITEMS
a. Voluntary Annexation in process
b. City signage in streets, sidewalks, city ROWs, private property
c. “Welcome to Jefferson” signs on Hwy 59 (current condition, potential plans, funding, volunteer groups, on-going maintenance, etc.)
d. Council Initiatives update:
- New Firehouse structure – Bubba
- Stop & street signs plus city street painting updates – Will
- Employee Handbook redo – Robin
- Street campaigns – Baker
- Drainage items – No Council sponsor
- Cemetery needs – Ray
- Building inspector & ordinances – No Council sponsor
- Legal items and on-going case load – Baker
- City Limits & Floodplain surveys – No Council sponsor
- Quiet Zone Committee liaison – Baker
- Mass Communication & town siren – Hollis
- General Grant needs & mgmt. – No Council sponsors
- City parks – Hollis
- Event town hall – Ray
- New City Hall structure – Baker
- Railroad projects & liaison – Baker
e. Strategic Plan Core Team Update – Ald. Moore, Ald. Thomas, and Sec. Boyd
f. Update: Marion County Health and Resource Coalition – Will Thomas
- EXECUTIVE SESSION
The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.
a. Section 551.071 – Consultation with an Attorney
b. Section 551.072 – Deliberations concerning Real Property
c. Section 551.073 – Deliberations concerning gifts/donations
d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee)
e. Section 551.076 – Deliberation concerning Municipal Security
f. Section 551.087 – Economic Development
- POST-EXECUTIVE SESSION ACTION ITEMS
Certificate of Posting
I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the 11th day of October 2023, at 3:30 pm. and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.
Melissa Boyd, City Secretary Date/Time Notice Removed/Initials
|ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, Quiet Zone, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.