TUESDAY, FEBRUARY 20, 2024 @ 5:30 P.M.

Notice is hereby given that a meeting of the Jefferson City Council will be held on Tuesday, February 20, 2024 at 5:30 PM at the Transportation Center at 305 E. Austin Street, Jefferson, Texas, at which time the subjects to be considered or upon which any formal action may be taken are as listed below.  Items do not have to be taken in the order shown on the meeting notice.  Unless removed from the consent agenda, items identified with the consent agenda will be acted on at one time.



Public Comments – Must sign up in advance on the list and must limit to 3 minutes conversation.  Jefferson City Council may ask questions but shall not discuss items that are not on the agenda.  On a subject that is not on the agenda a person may add an item to a future City Council Agenda by contacting City Hall. The deadline for an item to be placed on an agenda with all corresponding documents for consideration is 5pm the Wednesday before the regularly scheduled meeting. While civil public criticism is not prohibited; disorderly conduct or disturbance of the peace as prohibited by law shall be cause for the chair to terminate the offender’s time to speak.


a. Comprehensive Planning Task Force Public Meeting will be on Thursday, February 22, 2024 from 5:30 pm to 7:00 pm at 305 E. Austin Street.

b. Update on candidates who have filed for a place on the ballot.

c. Drawing for a place on the Ballot will be held at 305 E. Austin Street on Monday, February 26, 2024 at 10am

d. Reminder: The Regular City Council meeting on Tuesday, March 19, 2024 has rescheduled as a Special Meeting for Tuesday, March 26, 2024 at 6:30 pm


 a. Quiet Zone Update – Jim Stacey

  1. CONSENT AGENDA (City Council reserves the right to remove items from the Consent Agenda and consider and/or approve individually)

a. Consider and/or approve January 23, 2024 Regular City Council meeting minutes.

b. Consider and/or approve February 13, 2024 Special City Council meeting minutes.

c. Consider and/or approve Monthly Financial Reports.

d. Consider and/or approve the Outlaw Nationals Car Show revised event application changing the dates from April 11th, 12th, and 13th 2024 to April 18th, 19th, and 20th, 2024.


a. Consider, discuss, and/or approve Rick & Ellen Smith’s Application for Building Permit. (310 Taylor St.)

b. Consider, discuss, and/or approve the direction and next steps for the Quiet Zone Committee.

c. Consider, discuss, and/or approve to appropriate funds for P&Z admin support.

d. Consider, discuss, and/or approve to appropriate funds for P&Z to laminate copies of maps made in 2003 by Page, Southerland, Inc.

e. Consider, discuss, and/or approve Grant Contract with The City of Jefferson, Texas and the Marion County Community Center, Inc. (Tabled from 11/7/23)

f. Consider, discuss, and/or approve Polk St. Sanitary Sewer Rehabilitation $487,814.40 pending Jedco assistance in funding.

g. Consider, discuss, and/or approve SPI support costs related to the above $82,400.00 pending Jedco assistance in funding.

h. Consider, discuss, and/or approve Owens St Force Main $287,226.00 pending Jedco assistance in funding.

i. Consider, discuss, and/or approve SPI support costs related to the above $63,100.00 pending Jedco assistance in funding.

j. Consider, discuss, and/or approve requesting Jedco to fund the difference in what is left in Arpa funding.

k. Consider, discuss, and/or approve the New City Hall and Fire Station committee’s recommendation to engage the firm BVG4 Architecture, based on the qualifications for Architectural services, for the planning and design of a City Hall and Fire Station.


a. Park repairs, Call for Proposals, our Agreement, City Agreement with USACE, the City-Collins Academy relationship.

b. Strategic Plan Core Team Update – Ald. Moore, Ald. Thomas, and Sec. Boyd

c. Update: Marion County Health and Resource Coalition – Will Thomas

d. Voluntary Annexation in process

e. Council Initiatives update:

  1. Firehouse & City Hall structure – Bubba
  2. Stop & street signs plus city street painting updates – Will
  3. Employee Handbook redo – Robin
  4. Street campaigns – Baker
  5. Drainage items – Will & April
  6. Cemetery needs – Ray
  7. Building inspector & ordinances – Ray
  8. Legal items and on-going case load – Baker
  9. City Limits & Floodplain surveys – Robin
  10. Quiet Zone Committee liaison – Baker
  11. Mass Communication & town siren – Hollis
  12. General Grant needs & mgmt. – Will
  13. City parks – Hollis
  14. Event town hall – Ray
  15. Railroad projects – Baker
  16. City signage in streets, sidewalks, city ROWs, private property – April
  17. “Welcome to Jefferson” signs on Hwy 59 (current condition, potential plans, funding, volunteer groups, on-going maintenance, etc.) – April

The Jefferson City Council reserves the right to adjourn into Executive Session at any time during the Course of the meeting to discuss any of the matters listed above or below, as authorized by the Texas Government Code.

a. Section 551.071 – Consultation with an Attorney

b. Section 551.072 – Deliberations concerning Real Property

c. Section 551.073 – Deliberations concerning gifts/donations

d. Section 551.074 – Deliberations concerning Personnel Matters: (appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee)

e. Section 551.076 – Deliberation concerning Municipal Security

f. Section 551.087 – Economic Development



Certificate of Posting

I, Melissa Boyd, City Secretary for the City of Jefferson, Texas do hereby certify that this Notice of Meeting was posted at City Hall, 102 N. Polk Street, a place readily accessible to the general public at all times, on this the 16th day of February 2024, at 4:00 pm. and remained to posted for at least 72 continuous hours preceding the scheduled time of said meeting.

Melissa Boyd, City Secretary 

ATTENDANCE BY OTHER ELECTED OR APPOINTED OFFICIALS: It is anticipated that members of the City Council, or other city board, commissions and/or committees (JEDCO, Tourism, Citizen Action and Diversity, Core Team, Planning and Zoning, Quiet Zone, etc.) may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees.  Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance.  The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for an on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.